Project Initiation

Start or Initiate a Project


Please submit requests for end of FY20 projects and 2020 summer projects no later than

Friday, November 29th, 2019

As with all construction projects, initiating a project as early as possible is essential to its timely completion. It is especially important to allow adequate time to plan, schedule, design, bid and secure University approvals. Every effort will be made to accomplish those projects prior to the beginning of the Fall semester 2020. However, due to the volume of summer projects already planned as well as the current demand for resources required to complete projects, there is a possibility that projects requested after this date will not be delivered on time.

All project requests including those for space, new facilities, renovations, and infrastructure projects fall under the purview of Campus & Strategic Planning.  Projects are initiated through the Georgetown Project Initiation (GPI) proposal form or the Program Definition Document (PDD).

Projects are renovations and new construction including:

  • Deferred Maintenance
  • Capital Renewal
  • Capital Improvement
  • Renovation to existing space
  • New Construction
  • Real Estate Leases
  • New Furniture
  • New Building Signage

Requests for upgrades to finishes (carpet and paint) and equipment repairs are considered Work Requests.  Work Requests for upgrades to finishes, maintenance and repair may be submitted online any time through Facilities Management.

Initiating a project? Click here to view the planning process and project workflow.


Georgetown Project Initiation (GPI)

When project funding is allocated in the capital plan or operating reserves are identified, the GPI shall be used to propose the start of a project, documenting the known requirements of the proposed project including schedule and funding sources.  The GPI contains a project description including the programmatic justification, a description of the problem or opportunity, and budget and schedule constraints. The submitted form is sent to the campus business officer for the designated operating unit to approve project initiation.

The GPI provides Campus & Strategic Planning a starting point to understand the request from the client and does not commit the project funding.  It is a method to develop metrics, program requirements,  and the ability to prioritize incoming project requests based on initial approvals.

A project proposal may be initiated using the Georgetown Project Initiation (GPI) form.


GPI Process Diagram


  • GPI’s may be submitted at any time.
  • All GPI submissions for fiscal year end funding shall be submitted no later than November 30.
  • All GPI submissions for the summer phase and/or the start of the new academic calendar shall be submitted no later than November 30.