Georgetown Project Initiation

All projects must be pre-approved by the department’s business manager and campus CFO prior to initiation. Capital Projects provides assistance with the creation of the order of magnitude budgets to accompany a department’s desired scope and schedule. Once a project is defined, project administration costs are charged to each project to support project managers and contract staff.

When project funding is allocated in the capital plan or operating reserves are identified, the Georgetown Project Initiation (GPI) form shall be used to propose the start of a project, documenting the known requirements of the proposed project including schedule and funding sources.  The GPI contains a project description including the programmatic justification, a description of the problem or opportunity, and budget and schedule constraints. The submitted form is sent to the campus business officer for the designated operating unit to approve project initiation.

The GPI provides Planning a starting point to understand the request from the client and does not commit the project funding.  It is a method to develop metrics, program requirements,  and the ability to prioritize incoming project requests based on initial approvals.

A project proposal may be initiated using the Georgetown Project Initiation (GPI) form.

All project requests including those for space, new facilities, renovations, and infrastructure projects fall under the purview of Planning.  Projects are initiated through the Georgetown Project Initiation (GPI) proposal form. Requests for upgrades to finishes (carpet and paint) and equipment repairs are considered Work Requests.  Work Requests for upgrades to finishes, maintenance and repair may be submitted online any time through Facilities Management (new window).

Projects are renovations and new construction including:

  • Deferred Maintenance
  • Capital Renewal
  • Capital Improvement
  • Renovation to existing space
  • New Construction
  • Real Estate Leases
  • New Furniture
  • New Building Signage

DEADLINES:

  • GPI’s may be submitted at any time.
  • GPI submissions for fiscal year end funding shall be submitted no later than December 22.
  • GPI submissions for the summer phase and/or the start of the new academic year shall be submitted no later than December 22.